Creating a Job (CPR)

The Job Manager is where the Continual Progress Review (CPR) process begins.

• A Job is a set of responsibilities that define a role people will be required to perform within an organization or a module. Jobs are created and shared, as ‘templates’, that can be put into action as Positions.
• Jobs can be created for the entire organization to use or they could be created for specific modules.
• A Position becomes a unique occurrence of a Job that only one person can hold; there can be multiple Positions performing the same Job.
• Jobs have a status associated with them… either Draft, Published or Archived. Only published Jobs will be available for creating Positions.

The Job Manager link is available on the People… Manage screen at every level. This functionality is available to GideonSoft users with Overseer permissions and above. Existing Jobs are displayed, and marked as Draft if they are not published yet.

Add New Job

To create a new Job, click +Add New Job.

• Title … The default name of the Job, such as “Technical Analyst”.
• Description (optional) … Any additional context to help explain the role in the Organization.
• Job Location … Determines if the job is located at the organization or Module. Select either ‘Organization’, or a Module.
• Category (optional) … This is a way to tag or filter Jobs/Positions within the organization structure (this can represent levels, divisions or departments)
• Responsibilities … A duty or significant activity that a person will be accountable to perform or complete; broad and not bound to time; these can be added/edited at a later time.
  • Position Responsibilities are shown in blue. Other Responsibilities are shown in gray.
  • See ‘Managing Responsibilities’ below for more.

Once a Title has been entered, you can click ‘Save as Draft’ or ‘Publish’. Draft Jobs are not available for use as Positions. To make a Job available for use, click Publish.

To delete a Job, click the red button with the trash can icon.

Managing Responsibilities

Each Responsibility requires a label and a type. Also including a desired outcome is a best practice. There is no limit to the number of Responsibilities a Job can include. Click +Add New to begin.

• Responsibility … The text that is displayed.
• Type … two main types of responsibility are available:
• Position … directly related to the Job.
• Other … An auxiliary duty; assigned by someone other than the Supervisor.
• Desired Outcome … Defines what success looks like or how performance will be measured for the Responsibility.

Once you’ve added a Responsibility, you can indicate whether it is a Primary Responsibility. It will appear first in the Job’s list of Responsibilities.

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Version(s): GideonSoft 2020 Release 2 and later